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Privacy Policy

As used in this Privacy Policy, “Hot Topics” refers to all websites (including HotTopics.ht, Hot Topics Academy, and Hot Topics Events), mobile sites, applications, and other properties or services owned or operated by Hot Topics Ltd (“we”, “us”, “our”).

For the purpose of the Data Protection Act 1998, the data controller is Hot Topics Ltd of Maddox House, 1 Maddox Street, London, W1S 2PZ, UK.

By visiting Hot Topics, viewing our content, attending or viewing any of our events or programs and/or using any of our services, you acknowledge that you accept the practices and policies outlined in this Privacy Policy.

What Does This Privacy Policy Cover?

This Privacy Policy is part of the Hot Topics Terms of Service and covers the treatment of user information, including Personal Data (defined below), obtained by Hot Topics, including information obtained when you access or log in to Hot Topics, and/or register for content or events provided by Hot Topics.

What Types of User Information May Hot Topics Obtain?

Hot Topics may obtain the following types of information from you or concerning your computer or device (“Information”), which may include information that can be used to identify you as specified below (“Personal Data”):

  • Name
  • Email Address
  • Mailing Address
  • Telephone Number(s)
  • Credit Card Information
  • Blog or Website URL
  • Social Networking Handle or Username
  • Photo
  • Demographic Information (e.g., age, gender, interests, and preferences)
  • Professional Title
  • Company
  • Industry
  • Activities or Content Viewed on Hot Topics
  • Information Collected Automatically, including information from which you can be personally identified (detailed below)
  • Information Received from Third Parties, including information from which you can be personally identified (detailed below)

In certain cases, we may request that you provide some of the Information identified above in order to obtain specific products or services (such as registering for a Hot Topics event or to view the live stream of one of our events via our website). If you choose not to provide the Information we request, you may still use Hot Topics, but you may be unable to access certain features or services.

When you register to receive any products or services from Hot Topics or provide information to Hot Topics in any other manner, you agree to provide only true, accurate, current and complete information. You will update any information that may become out of date for any reason.

Information Collected Automatically

Hot Topics may automatically receive and log certain types of information when you visit or interact with our websites, services, mobile applications or other products, including:

  • Browser Information
  • Operating System Information
  • Mobile Device Information (e.g., device identifier, mobile operating system, etc.)
  • IP Address
  • Internet Service Provider
  • Content Viewed
  • Geographic Location
  • Connection Speed
  • Time of Visit
  • Referring Site, Application, or Service
  • Registration Time

Information Received From Third Parties

Events and Webinars

If you register for events or webinars provided by Hot Topics, we may receive Information about you from the service providers that host or process registration for these programs or that provide other services to support these programs (such as technical support), which may include certain Personal Data identified above.

Third Party Websites/Social Networking Sites

If you choose to use any third party website or service that is integrated with Hot Topics, including a third party social networking or blogging site, such as LinkedIn, Facebook, Twitter or WordPress (“Third Party Websites”) – or if you use any Hot Topics application provided through any Third Party Website – we may receive Information, including Personal Data, from such Third Party Websites, including, but not limited to:

  • Name
  • Nickname or Username
  • Photo or Graphic Avatar
  • Unique Third Party Website Identifier (e.g., Facebook User ID)
  • Biographical or Demographic Information (e.g. professional title, gender, college attended, etc.)
  • Likes and Interests
  • Contacts/Friends/Associations
  • Any Information That Is Publicly Available on Third Party Websites

For example, Hot Topics may offer the ability to use certain Third Party Websites to facilitate your registration on Hot Topics. We may also use information about your profile and connections on Third Party Websites to allow you to share or connect with your friends and contacts on Hot Topics or to personalize your experience. In addition, Hot Topics offers “plug ins” and “widgets” from various Third Party Websites that allow you to share Hot Topics content off of our service.

Your decision to use, or share with, a Third Party Website when accessing or using Hot Topics products and services is completely voluntary. Hot Topics is not responsible for compliance with the policies or practices of any Third Party Website. You should ensure that you are comfortable with the information such Third Party Websites may make available to Hot Topics by reviewing those Third Party Websites’ privacy policies and service terms, and by modifying your privacy settings and preferences on those Third Party Websites.

Any information we receive from Third Party Websites will be governed by this Privacy Policy.

How Do We Use Information We Collect?

We use the Information we obtain from or concerning you or your computer or device to provide Hot Topics products and services, fulfil your requests, improve our products and services, personalize and tailor your experience on Hot Topics, operate our business, and understand how users are engaging with Hot Topics.

In addition, we may use Information from or concerning you or your computer or device to facilitate the delivery of content or advertisements that we believe may be of interest to you, or to communicate with you about new or existing products and services or special offers. For example, we may periodically send promotional materials or notifications related to our products and services to the email address associated with your account.

We will not share your Information with any third parties. Note that if an opportunity were to arise with a third party, we will contact you to request your permission prior to sharing any Information with that third party and will only share that information if we have your consent.

Reviewing & Modifying Your Personal Data

We offer several ways for you to update Personal Data that is obtained and stored by Hot Topics, or to change your account preferences on Hot Topics:

  1. If you have an online account with Hot Topics as an Academy member or a Contributor, you can log in and update or change your account information here
  2. You may unsubscribe to any of our e-mail updates or products by following the unsubscribe instructions in the body of any message
  3. You may contact us at [email protected]

Disclosure of Information to Third Parties

Hot Topics may disclose Information (including Personal Data) from or concerning you or your computer or device to third parties in the circumstances described below. By visiting, accessing, attending or using Hot Topics’ products, services or events, you consent to the disclosure of your Information to certain categories of third parties in the manner described below.

Service Providers

Hot Topics relies on third party vendors and service providers to provide support and assistance for its products, services and events (“Service Providers”), and we may disclose your information (including Personal Data) to these Service Providers to the extent necessary to support our products, services or events, or as otherwise set forth below.

Event Registration

Hot Topics uses third parties, such as EventBrite, to process registration for Hot Topics events and programs. Hot Topics may provide your Information (including Personal Data) to such registration services when you register for a Hot Topics event.

Where We Store Your Information

Hot Topics’ website services are hosted by WordPress, a web publishing platform. All Information obtained and stored by Hot Topics websites is processed and stored on servers that are owned and operated by WordPress.

The Information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

Your Rights

You have the right to ask us not to process your Personal Data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your Personal Data for such purposes or if we intend to disclose your Personal Data to any third party for such purposes. You can exercise your right to prevent such processing by ticking or un-ticking certain boxes on the forms we use to collect your Personal Data. You can also exercise the right at any time by contacting us at [email protected].

The Data Protection Act 1998 gives you the right to access Personal Data held about you. Your right of access can be exercised in accordance with that Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Third Party Websites

Hot Topics offers the ability to share Hot Topics content on Third Party Websites, including social networking and blogging services such as LinkedIn or Facebook, through “plugins” or “widgets”. When you elect to share content and information with others on Third Party Websites, Hot Topics may transmit your Information (including Personal Data) to such Third Party Websites. This Information may be visible on the Third Party Website to anyone who has access to that content or Information. Your decision to share information in this manner is completely voluntary. You should ensure that you are comfortable with how Third Party Websites may share your Information by reviewing their privacy policies and/or modifying your privacy settings directly on those Third Party Websites.

URL/Referrer Header Information

When you visit Hot Topics websites, certain information about the content or activities you have engaged in on Hot Topics may be reflected in the Uniform Resource Locator (“URL”) for the page you are viewing on Hot Topics (i.e., the Internet “address,” commonly displayed in the browser window). For example, the date or title of an article you are viewing may appear in the URL for that page. In addition, if you are logged into a Hot Topics account, certain account information (may be visible in the URL when you visit your account on Hot Topics. If you leave Hot Topics to visit a third party website, including when you click on an advertisement or link or when you share information through a social plug-in, the information contained in the URL may be transmitted to the third party website by your browser.

Advertisers and Analytics Services

Hot Topics uses third party advertisers, including ad networks, to provide advertising on its websites. In addition, Hot Topics uses third party analytics products to obtain information about how users are using and interacting with Hot Topics. These third parties may receive Information (including Personal Data) from Hot Topics.

Law Enforcement/Legal Process

We may disclose your Information (including Personal Data) when we believe in good faith that disclosure is necessary to comply with any law, regulation or legal request; enforce, apply, or investigate breaches of Hot Topics Terms of Service and other agreements; respond to public requests; or protect the rights, property, user experience or safety of Hot Topics, our employees, our users, or others. This can include exchanging information with other companies and organizations for fraud protection and credit risk reduction.

Change of Control

If Hot Topics, or substantially all of its assets, is acquired by another company or party, Information will be one of the assets transferred or acquired by the purchaser. You acknowledge that such transfers may occur, and that any purchaser of Hot Topics or its assets may continue to collect, use and disclose your Information as set forth in this Privacy Policy.

Third-Party Advertising on Hot Topics

Hot Topics may allow third party advertising serving companies, including ad networks (“Advertisers”), to display advertisements or provide other advertising services on Hot Topics. These third party Advertisers may use techniques other than HTTP cookies to recognize your computer or device and/or to collect and record demographic and other Information about you, including your activities on or off Hot Topics. These techniques may be used directly on Hot Topics. Please keep in mind that your web browser may not permit you to block the use of these techniques, and that browser settings that block conventional cookies may have no effect on such techniques.

Advertisers may use the information collected to display advertisements that are tailored to your interests or background and/or associate such information with your subsequent visits, purchases or other activities on other websites. Advertisers may also share this information with their clients or other third parties.

Hot Topics has no responsibility for the technologies, tools or practices of the Advertisers that provide advertising and related services on Hot Topics. This Privacy Policy does not cover any collection, use or disclosure of Information by Advertisers who provide advertising and related services on Hot Topics. These Advertisers’ information gathering practices, including their policies regarding the use of cookies and other tracking technologies, are governed entirely by their own privacy policies, not this Privacy Policy.

Analytics Services

In addition, Hot Topics uses third party analytics providers and products to obtain, compile and analyse Information (that may include Personal Data) about how users are using and interacting with Hot Topics. Hot Topics may provide Information (including Personal Data) to these analytics providers for the purpose of obtaining statistics and other information about how users are using and interacting with Hot Topics. These analytics providers may use tracking techniques other than HTTP cookies to recognize your computer or device and/or to collect or compile this information. These techniques may be used directly on Hot Topics. Hot Topics has no responsibility for the technologies, tools or practices of the third parties that providing analytics products and services to Hot Topics. Please also keep in mind that your web browser may not permit you to block the use of these techniques, and that browser settings that block conventional cookies may have no effect on such techniques.

Security and Protection of Personal Data

We have implemented reasonable security measures and practices in an effort to protect the confidentiality of your Personal Data (other than Personal Data that you have elected to disclose to others). However, no security system is impenetrable. It may be possible for third parties to intercept or access information you provide to Hot Topics. Hot Topics cannot guarantee the security of your Personal Data, nor can we guarantee that Information you supply will not be intercepted while being transmitted to Hot Topics. It is important for you to protect against unauthorized access to your password(s) and computer or device, and to log off when using any shared computer.

Email or Text Message Communications

We may contact you by e-mail, text message or other equivalent electronic communications if you access Hot Topics products or services or register for events, or other content or services provided by Hot Topics. By visiting or using Hot Topics content, products or services, or registering for or attending Hot Topics events or webinars, you specifically consent to the receipt of these e-mail or text message communications. If you do not want to receive emails, text messages or other communications from us, please notify us by email at [email protected] and include sufficient information for us to identify your account, including your Name, Registered Email Address (or Mobile Phone Number) and the specifics of your request. If you unsubscribe, Hot Topics may still contact you via email or text message for administrative purposes or concerning any products, services or events for which you have registered or are using.

Changes to the Privacy Policy

Hot Topics retains the discretion to amend or modify this Privacy Policy from time to time. Use and disclosure of Information we obtain is subject to the later of: (1) the Privacy Policy in effect at the time such Information is collected or (2) any subsequent Privacy Policy of which you have notice. If we make material changes to the way we collect, use or disclose Personal Data, we will notify you by posting a clear and prominent announcement on Hot Topics or through a direct communication. Your continued access to or use of Hot Topics following notice of material changes to this Privacy Policy shall constitute consent to any amendments and/or modifications. Your use of Hot Topics is entirely voluntary, and you may discontinue use of Hot Topics at any time.

How to Contact Us

Hot Topics welcomes any questions or comments you may have regarding this Privacy Policy or its implementation. Any such questions or comments should be submitted via email to [email protected] or directed to the address below. We will undertake reasonable efforts to resolve or address your concern.

Hot Topics
Maddox House, 2nd Floor
1 Maddox Street, London, W1S 2PZ

Effective Date of this Privacy Policy

This Privacy Policy is effective as of 1 November 2014.